Procurement Services frequently used forms are listed below. Please also be sure to refer to the "Procure to Pay Reference Material" section in OSCAR on the Home/Shop page for additional content.
General Procurement
Certificate of Need (NYS DOH-2278)
Certificate of need to purchase and possess hypodermic needles and syringes.
DEA Form 222 (Request Only)
The DEA Form 222 is a paper-based form required to obtain a license to order controlled substances. It is requested directly from the DEA and is required to be filled out in triplicate. It also allows the exchange of controlled substances from the registrant to another party registered with the DEA (e.g., a controlled substance is sent to a reverse distributor for credit or disposal).
Professional Services Agreement
An agreement that details the relationship between Rensselaer and a supplier who is not categorized as an Independent Contractor.
Request for Sole or Single Source Procurement
The Request for Sole or Single Source Procurement Form must be completed for Requisitions that exceed the bid threshold where competition is restricted or limited in accordance with Procurement Services Policies and Procedures.
- How to Write an Acceptable Request for Single or Sole Source Procurement (explanation of key factors, examples of submissions)
VRC Price Quote Request Form (Document Destruction)
The VRC Price Quote Request Form should be attached to your OSCAR requisition to Vital Records Holdings, LLC (VRC) for document destruction services. More information and pricing is available on the VRC Contract Page. Please use the pricing indicated to complete the form and submit with your requisition.
Gift Cards
Gift Card Purchase Request Form
Form required for purchase of gift cards through Blackhawk Network, Inc.
Gift Card Distribution Form
Form to verify and account for all the cards that were distributed. The completed form should be attached to the PO in OSCAR as support. For Collegiate Store gift cards, please maintain a copy of the form in your records.
Independent Contractors
HR Economic Realities Test
Determines independent contractor or employee status.
Independent Contractor Agreement
An agreement that details the relationship between Rensselaer and the contractor.
Independent Contractor Agreement for Photography Services
OSCAR
Commodity Codes and SSM Assignment List
Commodity categories and breakdown into specific commodity codes, definitions, and Strategic Sourcing Manager (staff) assignment for each commodity code.
Standard Invoice Form
Use this form if you need to create an invoice for a supplier.
Technology (IT Security Review)
IT Security Review Intake Form
In support of the assessment of the risk created by reliance on an outside information technology service provider to perform business and academic functions and to manage and deliver business and academic information vital to the Institute's operation, this Intake Form is required when submitting requisitions in OSCAR that will be reviewed by the IT Security Special Approver. (See: Special Approver Routing Criteria to reference how requisitions route to Special Approvers.) This form requests information from the Rensselaer end user to (1) identify the business or academic service performed, (2) identify the Rensselaer data involved in this service, and (3) describe the interaction between existing systems and services.
